Figure 36.3: A multiple line chart displaying the comparison of three separate variables over time (Business Communication, 2019). Organize bars close enough to each other to make comparisons easy and meaningful.įigure 36.2: Three bar chart formats displaying the very same information.Avoid adding too much information (labels, legends, etc.) to keep the image simple.Data must be accurately plotted and each bar should be the same width. Bars should be displayed according to chronological or logical order and can be segmented, divided, or stacked. ![]() A bar chart displays information in columns (called bars) in a horizontal or vertical manner. Separate segments using distinct and complementary colours.įigure 36.1: A typical pie chart and its requirements (Communicating for Results, 2016 Business Communication, 2019).Ī bar chart should be used to show comparisons between items, comparisons over time, and the relationship between items.If there are several very small segments, group them into one segment labelled “other”. Use a maximum of 4 – 6 segments in a pie chart.Include the percentage or specific number for each segment.Pie charts are best used when comparing parts of a whole. Values of a pie chart start at 12 o’clock with the largest percentage appearing first and gradually smaller percentages included as you work your way around the clock. Use the acronym (n/a) or a row of dots/dashes to acknowledge missing data.Ī pie chart is a circular representation of a data set divided into sections that add up to 100 percent.For long tables with many rows, shade alternative rows or increase the height of the cells.Label all parts of the table clearly and identify units in which figures are given.If the landscape page orientation is too small, then change the page layout to portrait. The table should fit on a singular page.Tables provide a large amount of data in a very compact but detailed manner and are helpful at attracting readers to specific data and at making comparisons between them. Tables are particularly good for showing exact figures and large amounts of information in rows and columns. Tables Note: Detailed and precise information is presented in rows and columns which makes comparisons easy to make (, n.d.) Let’s begin our discussion by viewing the video below for an overview of when to use different types of graphic illustrations. Knowing which visual aid best presents your raw data is important in creating effective visuals that communicate clear and accurate information. Each type of visual aid best depicts a specific type of information. There are numerous kinds of visual aids, including tables, pie charts, bar charts, line graphs, flow charts, line graphs, organizational charts, illustrations, and infographics. This unit explores the different types of illustrations, their basic format requirements, and a special look at infographics is presented. Graphic illustrations in long and complex documents, like a report or proposal, ensures your message will be more readily understood by a wide and diverse audience. Well-designed graphics will help to communicate your message more effectively than words alone therefore, graphics can help reduce miscommunication. Good graphic illustrations serve many purposes. breaks up long blocks of information into easier to understand segments.clarify and simplify complex and dense information.communicates information in a concise and convincing way. ![]()
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